PA / Office / Team Assistant Italian speaking

Mayfair, London | Hybrid | Boutique Tax & Legal Consultancy

Our client is a newly established, growing boutique consultancy specialising in tax and legal advisory services, based in the heart of Mayfair. With a highly professional yet friendly environment and an ambitious growth plan, the firm is looking to appoint an organised, proactive and personable Italian-speaking Personal Assistant / Office Manager / Team Assistant to support the team and contribute to the smooth running of the practice.

This is an excellent opportunity for someone who enjoys a varied role combining PA support, office coordination and general business administration, within a close-knit and collaborative team.

The successful candidate will provide high-quality administrative and organisational support to the Partners and wider team, while taking responsibility for the efficient day-to-day management of the office.

The role will include, but not be limited to:

Personal Assistant Support

• Managing diaries, meetings and appointments.
• Coordinating internal and external meetings, including preparation of agendas and meeting materials.
• Organising travel arrangements, accommodation and itineraries.
• Preparing correspondence, documents, presentations and reports.
• Managing expenses, invoices and other administrative records.
• Handling confidential information with discretion and professionalism.
• Supporting the Partners with ad hoc administrative and organisational requirements.

Office Management

• Overseeing the smooth day-to-day running of the Mayfair office.
• Coordinating office supplies, equipment, facilities and service providers.
• Liaising with landlords, suppliers, IT providers and other external contacts.
• Supporting onboarding arrangements for new joiners.
• Organising team meetings, events and occasional client hospitality.
• Maintaining an organised, welcoming and professional office environment.
• Assisting with internal processes, documentation and general business administration.

We are looking for someone who is:

• Fluent or highly proficient in Italian and English.
• Experienced in a PA, Executive Assistant, Office Manager, Team Assistant or similar hybrid administrative role.
• Highly organised, detail-oriented and able to manage competing priorities.
• Professional, discreet and confident when dealing with senior stakeholders and clients.
• Proactive, hands-on and comfortable working in a small, entrepreneurial environment.
• A strong communicator with excellent written and verbal skills.
• Comfortable using Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Someone who takes ownership, anticipates needs and enjoys being part of a close-knit team.

Previous experience within professional services, tax, legal, accountancy, consultancy or another client-focused environment would be advantageous, although not essential.

What’s on offer:

• Salary depending on experience + benefits
• Hybrid working arrangement.
• Supportive, friendly and highly professional team.
• Excellent exposure to Partners and senior professionals.
• Central Mayfair location.

Please apply ASAP if you are interested. You must have a settled or pre-settled status – email your CV to recruitment@cvandcoffee.com