PA / Office Manager Italian speaking

  • Full Time
  • London

Job Title: Office Manager & Personal Assistant Italian speaking

Salary: up to £35.000 depending on experience.

Location: Central London

Our client is a legal practice in the heart of the City.

Committed in providing multidisciplinary legal assistance to their clients, the London office has a new opportunity for an experienced PA and Office Manager.

You will be assisting both Partners and Associates; this role offers the fantastic opportunity to get involved in a variety of tasks. This is a small office, 10 people in total, so flexibility and hands-on approach are essential to be successful in your role (e.g. you must be happy to work in a small environment where you do many things at the same time).

Your daily / weekly tasks:

  • Office Management – looking after the administrative side of the business, such as making payments, expenses management, office expenses, stationary orders etc
  • Meetings and business trips organization (flights, hotels, transportation)
  • Supporting the business activity of the practice’s Partners as well as the rest of the team
  • Acting as first-line contact of partners ensuring all queries are efficiently dealt and their schedule maintained, arranging meetings and managing their calendars
  • Planning conference calls, plus handling outgoing and incoming calls
  • Correspondence in Italian and English
  • Managing office procedures including equipment
  • Undertaking different administrative tasks, processing daily expenses and invoices; producing month-ending expenses’ report
  • Organising marketing business events where required
  • Assisting with the production of documents/ presentations (transcribing, editing and in proofreading) in Excel, Word and Powerpoint
  • Researching skills and maintain an up-to-date knowledge of current clients
  • Support in keeping AML databases
  • Providing logistical support to visiting clients and partners from other offices
  • Dealing with building manager and external contractor

Requirements:

  • Previous work experience as a PA / Office Manager in the UK is required
  • Excellent MS Office skills – Word, Power Point and Excel
  • Discretion of confidential and/or sensitive information
  • Ability to communicate in a professional manner at all time and ensure a high level of awareness of the priorities needed
  • Fluent in Italian and English
  • Multi-task well and strong attention to details
  • Problem solving
  • Organisation, Flexibility and Time Management

If you are interested, please apply ASAP.

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