Office Manager

  • Full Time
  • London

Job Title: Office Manager

Location: Islington

Salary: up to £30.000 depending on experience

Permanent and F/T contract, Monday to Friday, 9AM to 6PM.

We are looking for an Office Manager who has at least 3 years experience in a similar role.

As well as working as an Office Manager, you will also undertake the responsibilities of a PA and add more managerial tasks such as design HR policies, oversee IT related matters and support the team for bookkeeping matters. Our client works in the property development industry; being a very small team (1 Director, 1 Property Manager and 1 Office Manager), you must have an hands-on approach, you must be flexible and very organised.

Responsibilities include:

  • Coordinate all office activities and operations
  • Assist with accounting & financial reporting – advanced Excel skills are required
  • Support accounting and quarterly bookkeeping procedures – Xero knowledge is required 
  • Tracking and managing budget expenses
  • Create and update records and databases on financial and accounting data
  • Prepare presentations and proposals as assigned 
  • Preparing cost plan and payment schedule
  • Operational follow-up of existing projects
  • Contract management of consultants and suppliers
  • Office management including filing and upkeep of office supplies
  • PA duties to the director including extensive diary management
  • Provide full secretarial and administrative support to the director
  • Coordinate meetings and events
  • Overseeing company website, uploading content, script writing and web development
  • Overseeing IT related office requirements and managing relevant contracts
  • Creating and implementing office policies by establishing standards and procedures.
  • Managing negotiations with service providers, suppliers, office lease
  • Manage utilities, cleaning, catering and security services
  • Assist colleagues when necessary

Requirements:

  • Organised, efficient and willing to learn
  • Experience as an Office manager – at least 3 years 
  • Familiarity with basic accounting principles
  • Experience in Xero for bookkeeping or a similar program
  • Experience in policy design and implementation
  • Impeccable verbal and written communication skills – this is a must!
  • Good communicator and strong team player
  • Outstanding attention to detail and proven problem-solving ability
  • Good knowledge of MS Office
  • Familiarity with video call applications such as Microsoft Teams and Zoom
  • Experience in property / construction is a plus

Please apply ASAP if you are interested in the property industry and if you have the relevant experience.

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