Project & Operations Assistant Italian speaking

Projects & Operations Assistant Italian speaking 

London (Hybrid: remote administrative work + on-site visits across London, with occasional travel)

Full-time, Monday to Friday 9AM-6PM
(Some flexibility required on weekends when and if needed)

Salary: up to £35,000 per annum, depending on experience.

We are looking for a proactive and highly organised Projects and Operations Assistant to support the day-to-day management of projects and operations across our client’s portfolio of high-end retail clients.

The successful candidate will initially support the management of maintenance activities across multiple retail locations, working closely with clients, suppliers, and on-site teams. This role offers excellent exposure to operations, cost control, and project coordination, with strong opportunities for career progression as the company continues to grow.

Key Responsibilities

• Support the management and coordination of maintenance and operational works across multiple retail sites

• Act as a key point of contact for clients, suppliers, and internal teams, ensuring clear and professional communication at all times

• Assist the Operations Manager with:

  • Weekly planning and coordination of site teams

  • Scheduling works and allocating resources

• Support cost control activities, including:

  • Tracking and monitoring costs of interventions

  • Assisting with cost reporting and job accounting

• Assist with quotations and technical documentation, working closely with the technical team

• Carry out site visits, surveys, and progress checks across London

• Ensure works are delivered on time, within scope, and to the expected quality standards

• Support continuous improvement of operational processes and reporting

Required Skills and Experience

• Fluent Italian speaking skills

• Previous work experience involving direct client and supplier interaction

• Strong organisational, problem-solving, and time-management skills

• Solid numerical and cost-management abilities

• Ability to manage multiple tasks and priorities in a fast-paced environment

• Professional, confident, and constructive communication style at all levels

• High attention to detail and a proactive attitude

• Experience in the construction, maintenance, or fit-out sector is a strong advantage

• Reliable, structured, and solution-oriented

• Comfortable working with a demanding, high-end client portfolio

• Able to work independently while collaborating effectively with the wider team

• Keen to grow within the company and take on increasing responsibility

This is a growth role within a growing company. The right candidate will have clear opportunities to progress into managerial and leadership positions, becoming responsible for projects and teams over time.

If this sounds like you, please apply ASAP: recruitment@cvandcoffee.com