Secretary / Office Manager
Secretary / Office Manager
Location: Central Milan
Contract: Full-Time & Permanent
Salary: up to 30K€, depending on experience, + bonus + 8€ ticket restaurant.
Permanent contract & F/T. Mon-Fri from 9.00 – 17.30 with 1 hour lunch break.
Our client is an established company working in the shipping industry and based in central Milan. The team is looking for a secretary / office manager, with some experience in administration and an interest in their industry.
The successful candidate will be a confident administrator, well versed in general office systems and software. We require someone who is confident with basic invoicing and good at using Word/ Excel and Power Point.
It is essential you can work in a fast-paced environment, and in a role where priorities often change.
Key Duties:
- Oversee the general operations and facilities of the Milan office
- Management and maintenance of office systems
- Basic bookkeeping e.g. invoices / expenses notes
- Proactive and ongoing communication with all suppliers, providing updates and support
- Organise office equipment and supplies
- Basic HR duties – manage holidays and absences through the company’s software
- Organising company’s events
- Managing all trips and bookings, liaising with travel agencies
Key skills required:
- Strong coordination and organisational skills – you will support the team at 360°; the role offers lots of variety.
- Fluency in English – written and oral – this is a must.
- Basic bookkeeping experience and numeracy skills e.g. invoicing, input data
- Ability to work with a team, with a hands-on approach
- Motivated and self-starter with initiative
- Outstanding verbal and interpersonal skills
- Experienced in managing a varied and changing workload
- Proven experience of multi-tasking administrative projects through to completion
- Good knowledge of MS Office, Excel & Power Point in particular
- You must have previous experience in a similar role in order to apply for the job.
You will closely work with the financial team and report to the Heads.
Please apply as soon as possible if you have the relevant experience. Send us your CV through the form below or email it at recruitment@cvandcoffee.com